Fee billing review before the examiner asks
Fee billing runs on a schedule set up years ago, with exceptions added by hand ever since. Breakpoints depend on householding that changes, accounts close and keep their fee, and an internal transfer gets billed on both sides. We compare what you billed against your fee schedules and the custodian files you already receive, every account, every quarter, and give you the list before anyone else finds it.
Sound familiar?
What we hear on the first call, in the words people use.
- Fee rates in the billing system no longer match the signed agreements.
- Householding changed and the breakpoint did not.
- Closed or inactive accounts are still being charged.
- An internal transfer was billed in both accounts the same quarter.
- A custodian feed went quiet and nobody noticed until the billing run.
What we build
Built in your accounts, read-only first. Each piece can be adopted on its own.
Quarterly fee billing review
Billed fees recalculated from your fee schedules and the custodian files you already receive, account by account, with every difference listed and priced.
Custodian feed watchdog
The daily files checked for arrival and completeness, so a missing feed is found before the billing run, not after.
CRM and portfolio system kept in agreement
Households, accounts and contacts matched across your CRM and your portfolio system, with every change logged.
What it looks like
Kettlefen Wealth Partners is fictional. The method is the one we run in production.
A fictional adviser. The quarterly review recalculates each account's fee from its schedule and the custodian's quarter-end values, then lists the differences: a household whose breakpoint was never applied, two closed accounts still billed, and a transfer charged on both sides.
Proof
From production systems, described without client names. Numbers are rounded.
The same matching engine found under-billing on a single account tree in telecom.
Two to four hours per account down to under five minutes.
The review runs on your systems with read access only. We store no client data.
What we do not do. We are not a custodian-approved data vendor and do not connect to custodians directly. The review works from the files and reports your firm already receives. We do not provide compliance or legal advice.
Our commitment
Written into every proposal.
The price in the proposal is the price you pay
Fixed prices are fixed. If the work turns out bigger than we scoped, that is our problem, not a change order.
Walk away by day 7
If the first week does not convince you, stop by day 7 and you owe nothing. Anything we built so far stays in your accounts.
You keep everything
Code, documentation and credentials live in your accounts from day one. No licence fee, no lock-in, managed support cancellable any month.
Questions
How we handle access and data is on the security page. Anything else, write to hello@tightlywired.com.
Do you need access to the custodian?
Where does the data go?
Is this a compliance review?
Related services
Schedule a 30-minute assessment
Bring one process that costs your team hours each week. You will leave with an integration approach and a fixed-price estimate, whether or not we work together.
Schedule an assessment Pick a time now · or write to hello@tightlywired.com